Why is it that when we have so much to do, to run your business... that we sit and spin out wheels and do nothing at all?

To do lists a mile lone, calls to make, leads to follow up, deadlines looming like dark clouds. And we just can't get moving, zero motivation. Negative self-talk kicks in, and the anxiety.

Procrastination would have to be the most guilt producing blocker on the planet!

Why do we delay the work, when we know it’s got to be done? When we know working our business and client work is what brings in the income? Why is it so hard to jump in and tick things off the list?

Procrastination is a sign of overwhelm.

It is how our mind responds to the fact we are overloaded by the sheer volume of work and noise we have in our life. 

As a business owner the to do list is never ending. We become overwhelmed by what is required of us. There is the pressure (financial and other) of running the day to day business and managing life outside of the business.

With so much going on it seems impossible to even choose what is most important, or what to do next. 

So, we procrastinate.

It is easier to delay and postpone and find something else to do that takes our mind off all that we have to do.  The issue with this however, is that it exacerbates the problem feeling we had in the first place.

4 SIMPLE IDEAS TO HELP YOU PUSH THROUGH THE PROCRASTINATION

1. Start Yesterday

Prep your day, the day before. Write out your to do list the night BEFORE you leave the office. Make it the last thing you do before shutting down your laptop. List 3 things you do tomorrow. 

Just 3 things. Be realistic, this is not a brain dump of everything that you have circling your mind that needs doing. Sometimes your “to do list” of 50 URGENT items is the biggest trigger for procrastination. It is too overwhelming, where do you even start?! Instead, write a short list of your top 3 MUST DO’S.

Remember: You can do anything, but not everything!

2. Start Early

Studies tells us that your brain functions best an hour after you wake and is running at maximum productivity for the first 2-3 hours. Knowing this – find out when your peak productivity time is … and use it!

• Could you spend one hour working from home before coming into the office when your brain is fresh - before the chaos of the day derails you?
• Could you arrange your day to get to the office earlier during your peak productivity time?

3. Eat the Frog 

I know it sounds like a strange concept (and now you’ll probably remember it!), but when you get to the office and look at the 3 things from your list ask yourself:

What is the HARDEST thing on your list to do? 

• Whatever that is… do that first. Eat the frog. You’ll know what it is because it’s the one thing that you really don’t want to do.
• Push yourself to do it first, it is a mindset flip. After that everything else will flow because you already have a sense of accomplishment from doing the hardest thing straight up
• Next, what is the second hardest thing on your list? Repeat, and repeat.

This concept shifts you forward into action, just imagine how productive you could be if you made “eat the frog” a daily habit? 

4. “Chunk Down” Out of the Overwhelm

You might be thinking “Well, I don’t even know what to write on my list I am that overwhelmed with what is coming at me right now”. When the brain fog is thick from stress and E V E R Y T H I N G feels overwhelming then here is a simple tool called chunking down, that will help bring you out of the overwhelm. 

Book 15mins of quiet reflection time, take a deep breath and asking yourself a couple questions to find clarity:

What specifically is causing me to feel this way?

• What specifically am I overwhelmed about (list them all down)?
• What prevents me from starting with X? (choose 1) 
• Then make a detailed list to help move me forward on this one item, ask yourself – what is the first step I can take?

Chunking down allows you to get into the details and specifics of what is causing the overwhelm, understand what is blocking you and allows you to break it down into steps. Then everything doesn’t feel so daunting. 

Taking the first step helps you to kick start the momentum and push through that procrastination!

One of the key reasons I was drawn to the coaching methodology of NLP was because the foundation itself is based on communication. It is all about our language. The way we speak to ourselves, speak to people, use our body language and our ability to actively listen to get to the root cause of a problem.

I have always had a fascination with communication. Creative writing was one of my favourite subjects at school, later in my 30’s I studied Public Relations which is essentially communicating a message to influence with words, still and moving imagery, and media.

Words have meaning, and often they have double meanings. It is the way we speak words that gives them emotion.

After learning how certain words have a NEGATIVE charge on our life I opted to delete a few from my vocab; here’s why:

The word “TRY” – a wishy washy word, that we all know means you won’t do it!  

• Think about it - whenever you say “I’ll TRY to make it” everyone knows you are going to be there! You just didn’t want to say no and hurt anyone’s feelings or have fomo. Try implies you will “attempt” to do something. In that attempt you just aren’t sure if you will or you won’t. When you try you may or may not give it 100%. In my view you’re either in or out. You either believe in it or you don’t. If it is anything less than 100% - then just be honest and say what you really mean.

The word “DON’T” – I hear this one too often! “I don’t want that, or I don’t like it when he/she does this it makes me feel X”.

• The more you say the word “don’t” the further AWAY you move yourself (your mind and your actions) from what you actually WANT.  And you typically get more of what you don’t want!  Whereas reframing your language to focus on what you “WANT” … will give you more of what you actually want - LIGHT BULB MOMENT!!!! (ahhhhhuh lol).

 
Now that little rant is over… let’s talk about the word of the day:

SHOULD

Louise Hay, author of many many personal development books explains this word the best:

“The word should is one of the most damaging words in our language. Every time we use should, we are, in effect, saying it's“WRONG”. Either we ARE wrong, or WERE wrong, or we are GOING TO BE wrong.”

I have to agree with her.

Think about it for a moment. Can you think of a situation when someone recently has said to you:

“You SHOULD do this, or you SHOULD handle it like that, or you SHOULD go this way” – How does that make you feel?

When I’ve been on the receiving end of “Should” talking - I know full well I am not taking that persons advice/suggestion. Even if its amazing advice! HA.  Why? There is some sort of internal radar to the word “should” that tells me DO NOT DO IT! (especially if it’s my husband telling me, for some reason HAHA!). 

How about you? 

It is because we feel like the person is saying we have handled it WRONG, or we cannot handle the situation so we need to be told what to do.

Seriously, most of the time – women just want to be heard!  Agree?  We actually really want to communicate and connect - not be told what we should be doing.

SHOULD (replaced with) COULD

Now, imagine the same scenario where you’ve been told you “SHOULD” do something… and imagine hearing the word COULD instead?

“You COULD do this, or you COULD handle it like that, or you COULD go this way”. How does that feel?  Better, right?

Why? Because when we replace our language with the word COULD – then we feel as though it gives us a CHOICE. 

We don’t feel wrong, we just see it as being offered multiple options.  And it puts a whole new light on the subject.

SHOULD (replaced with) WOULD

In a recent Instagram video I shared with my thrive community the power of replacing the word “SHOULD” with “WOULD” when delivering our communication wanting to help a person to come to a decision, or give direction.
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I received some incredible feedback on how this simple shift in language has helped in the workplace when Managing a team, as well as in discussions with loved ones. Check it out here:

Now that I have opened up your awareness to the power of your language, and the negative charge certain words create - you may start to notice how often you use them?

1. Practice catching yourself before you speak. 
2. See if you can reframe the sentence - to remove old word and replace with the new
3. Notice how it makes you feel AND how the message was delivered when you speak the new sentence

​And, if you want to delete these words from your vocab – then go head!

This shift in language will help to move you closer to where you really want to be.